List of active policies

Name Type User consent
Academy Disclaimer Site policy All users
Privacy Notice Privacy policy All users
Cookie & Traffic Info Privacy policy All users
Novartis General Privacy Notice for Business Partners Privacy policy All users

Summary

All users must accept this policy before gaining access to the site.

Full policy

Terms of use 

By clicking ‘I agree’ at the bottom of the page you consent to the following:

  • You understand that the Melanoma Academy was funded by Novartis Farma S.p.A.and co-collaborated with Novartis Farma S.p.A., Melanoma Patient Network Europe (MPNE) and Woolford Medical Media Ltd.

  • Use of your individual data for the purposes above explained in this notice. Please note that your responses will be used to inform the content of future modules of the Melanoma Academy and aggregated responses may be shared during the event.

  • You indicate that you consent to pass on this information to all collaborators of the academy who will follow their strict privacy policy.

  • You acknowledge that you have read and agree to the Melanoma Academy privacy policies. 

  • You understand that you can withdraw your consent for processing of your personal data at any time.

  • This academy uses cookies to authenticate users and allow first party analytics to measure user activity. 

Personal information collected

We collect the personal information you enter on this page, such as your name, country, and e-mail address (“Personal Information”). We will also be conducting a registration survey as a part of the registration process that will ask if you are a patient representative, caregiver or person living with a disease etc. 

Purpose for collecting personal information and related use

Based on your consent, we will use your Personal Information to send you updates, information, news, and notices of important events relating to the European Patient Innovation Summit (EPIS) 2020. We will use the results of the registration survey to inform and build upon the content of the EPIS event series itself.

Personal information disclosure to third parties

We will not sell, share, or otherwise transfer your personal data to third parties other than those indicated in this Privacy Notice.

In the course of our activities and for the same purposes as those listed in this Privacy Notice, your personal data can be accessed by or transferred to the below categories of recipients, on a need to know basis to achieve such purposes:

  • Our personnel (including personnel, departments or other companies of the Novartis group); 

  • Our other suppliers and services providers that provide products and services to us;

  • Our IT systems providers, cloud service providers, database providers and consultants;

  • Our business partners who offer products or services jointly with us;

  • Any third party to whom we assign or novate any of our rights or obligations;

  • Our advisors and external lawyers in the context of the sale or transfer of any part of our business or its assets

The above third parties are contractually obliged to protect the confidentiality and security of your personal data, in compliance with applicable law.

Your personal data can also be accessed by or transferred to any national and/or international regulatory, enforcement, public body or court, where we are required to do so by applicable law or regulation or at their request.

The personal data we collect from you may also be processed, accessed or stored in a country outside the country where Woolford Medical Media Ltd is located, which may not offer the same level of protection of personal data.

If we transfer your personal data to external companies in other jurisdictions, we will make sure to protect your personal data by (i) applying the level of protection required under the local data protection/privacy laws applicable to Woolford Medical Media Ltd, (ii) acting in accordance with our policies and standards and, (iii) for Woolford Medical Media Ltd offices located in the European Economic Area (i.e. the EU Member States plus Iceland, Liechtenstein and Norway, the "EEA"), unless otherwise specified, only transferring your personal data on the basis of standard contractual clauses approved by the European Commission or the Swiss Federal Data Protection and Information Commissioner respectively. You may request additional information in relation to international transfers of personal data and obtain a copy of the adequate safeguard put in place by exercising your rights as set out in Section below.

Woolford Medical Media Ltd will not share your information with anyone who is not directly connected with this purpose.

Protection of your personal data

Woolford Medical Media Ltd has implemented appropriate technical and organizational measures to provide an adequate level of security and confidentiality to your personal data, taking into account the nature of the data and the risk of processing such data.

The purpose thereof is to protect it against accidental or unlawful destruction or alteration, accidental loss, unauthorized disclosure or access and against other unlawful forms of processing.

Moreover, when handling your personal data, Woolford Medical Media Ltd complies with the following obligations:

  • Woolford Medical Media Ltd only collects and processes personal data, which is adequate, relevant and not excessive, as required to meet the above purposes;

  • Woolford Medical Media Ltd ensures that your personal data remains up to date and accurate. For the latter, we may request you to confirm the personal data we hold about you. You are also invited to spontaneously inform us whenever there is a change in your personal circumstances so we can ensure your personal data is kept up-to-date.

Retention of Your Personal Information

Your personal information will be kept for a period of 12 months after your last access to this website.

Exercise of access rights and contact details

You may exercise the following rights under the conditions and within the limits set forth in the law:

  • The right to access your personal data as processed by us and, if you believe that any information relating to you is incorrect, obsolete or incomplete, to request its correction or updating;

  • The right to request the erasure of your personal data or the restriction thereof to specific categories of processing;

  • The right to withdraw your consent at any time, without affecting the lawfulness of the processing before such withdrawal;

  • The right to object, in whole or in part, to the processing of your personal data;

  • The right to object to a channel of communication used for direct marketing purposes; and

  • To the extent applicable the right to request its portability, i.e. that the personal data you have provided to us be returned to you or transferred to the person of your choice, in a structured, commonly used and machine-readable format without hindrance from us and subject to your confidentiality obligations.

If you have a question, if you are not satisfied how Woolford Medical Media Ltd processes your personal data or if you want to exercise the above rights, you may send an email to info@woolfordmedicalmedia.com . When contacting Woolford Medical Media Ltd, please add a description of your relationship and/or your interactions with us. If you wish to receive information related to your personal data, please also add a scan of your identity card for identification purpose, it being understood that we shall only use such data to verify your identity. When sending such a scan, please make sure to redact your picture and national registry number or equivalent on the scan.

Novartis

By registering you are giving your consent based on the following information: I understand that Novartis, may also share my personal data entered above with other Novartis entities, as well as with Novartis’s service provider Woolford Medical Media Ltd Ltd for the purpose of organising the registration and conducting the virtual sessions. I further understand that based on internal company agreements all Novaratis entities are obliged to processing data according to Novartis Privacy Policy, and that based on a contract with Novartis. Woolford Medical Media Ltd is processing my personal data in compliance with the Novartis Privacy Policy as well as in compliance with Woolford Medical Media Ltd.





Summary

Woolford Medical Media Ltd. takes the privacy and security of your personal data very seriously. This Privacy Notice outlines the categories of personal data We may collect about you and how we may use it.

Full policy

PRIVACY NOTICE


Woolford Medical Media Ltd. takes the privacy and security of your personal data very seriously. This Privacy Notice outlines the categories of personal data We may collect about you and how we may use it.

We may change this Privacy Notice from time to time. We will notify you of any changes where We are required to do so.

The company responsible for it is:

        Woolford Medical Media Ltd.

        Pennings Quay

        Thames Meadow 

        Shepperton
        TW17 8LT

        United Kingdom

Registered in England and Wales with company number 11177155

​We take your privacy seriously and want you to understand our practices with respect to the handling of your personal data. This privacy statement explains how we do this.

Personal information collected

We collect the personal information you enter on this page, such as your name, country, and e-mail address (“Personal Information”). 

Purpose for collecting personal information and related use

Based on your consent, we will use your Personal Information to send you updates, information, news, and notices of important information relating to the event.

Personal information disclosure to third parties

We will not sell, share, or otherwise transfer your personal data to third parties other than those indicated in this Privacy Notice.

In the course of our activities and for the same purposes as those listed in this Privacy Notice, your personal data can be accessed by or transferred to the below categories of recipients, on a need to know basis to achieve such purposes:

  • Our personnel; 

  • Our other suppliers and services providers that provide products and services to us;

  • Our IT systems providers, cloud service providers, database providers and consultants;

  • Our business partners who offer products or services jointly with us;

  • Any third party to whom we assign or novate any of our rights or obligations;

  • Our advisors and external lawyers in the context of the sale or transfer of any part of our business or its assets

The above third parties are contractually obliged to protect the confidentiality and security of your personal data, in compliance with applicable law.

Your personal data can also be accessed by or transferred to any national and/or international regulatory, enforcement, public body or court, where we are required to do so by applicable law or regulation or at their request.

The personal data we collect from you may also be processed, accessed or stored in a country outside the country where Woolford Medical Media is located, which may not offer the same level of protection of personal data.

If we transfer your personal data to external companies in other jurisdictions, we will make sure to protect your personal data by (i) applying the level of protection required under the local data protection/privacy laws applicable to Woolford Medical Media Ltd., (ii) acting in accordance with our policies and standards. You may request additional information in relation to international transfers of personal data and obtain a copy of the adequate safeguard put in place by exercising your rights as set out in Section below.

Woolford Medical Media will not share your information with anyone who is not directly connected with this purpose.

 

Protection of your personal data

Woolford Medical Media Ltd. has implemented appropriate technical and organisational measures to provide an adequate level of security and confidentiality to your personal data, taking into account the nature of the data and the risk of processing such data.

The purpose thereof is to protect it against accidental or unlawful destruction or alteration, accidental loss, unauthorised disclosure or access and against other unlawful forms of processing.

Moreover, when handling your personal data, Woolford Medical Media complies with the following obligations:

  • Woolford Medical Media only collects and processes personal data, which is adequate, relevant and not excessive, as required to meet the above purposes;

  • Woolford Medical Media ensures that your personal data remains up to date and accurate. For the latter, we may request you to confirm the personal data we hold about you. You are also invited to spontaneously inform us whenever there is a change in your personal circumstances so we can ensure your personal data is kept up-to-date.

 

Retention of Your Personal Information

Your personal information will be kept for a period of 12 months after your last access to this platform.

 

Exercise of access rights and contact details

You may exercise the following rights under the conditions and within the limits set forth in the law:

  • The right to access your personal data as processed by us and, if you believe that any information relating to you is incorrect, obsolete or incomplete, to request its correction or updating;

  • The right to request the erasure of your personal data or the restriction thereof to specific categories of processing;

  • The right to withdraw your consent at any time, without affecting the lawfulness of the processing before such withdrawal;

  • The right to object, in whole or in part, to the processing of your personal data;

  • The right to object to a channel of communication used for direct marketing purposes; and

  • To the extent applicable the right to request its portability, i.e. that the personal data you have provided to us be returned to you or transferred to the person of your choice, in a structured, commonly used and machine-readable format without hindrance from us and subject to your confidentiality obligations.

 

If you have a question, if you are not satisfied how Woolford Medical Media Ltd. processes your personal data or if you want to exercise the above rights, you may send an email to info@woolfordmedicalmedia.com. When contacting Woolford Medical Media, please add a description of your relationship and/or your interactions with us. If you wish to receive information related to your personal data, please also add a scan of your identity card for identification purposes, it being understood that we shall only use such data to verify your identity. When sending such a scan, please make sure to redact your picture and national registry number or equivalent on the scan.




Summary

Like many websites, we use cookies for a variety of purposes. These technologies collect information about your device hardware and interactions with our site.



Full policy

COOKIE AND SITE TRAFFIC INFORMATION


To learn about what cookies and similar technologies are, we recommend that you visit the following third-party website: www.allaboutcookies.org

Like many websites, we use cookies for a variety of purposes. These technologies collect information about your device hardware and interactions with our site.

This information helps us to:

  • continuously improve our site’s content and functionality by analysing where, on which types of devices and how our site is used, how many visitors we receive, and where they click through to the site from.

  • remember you in case you re-visit our site, so we will know if you have already been served with cookie banners, surveys, or (where site content is undergoing testing) which version of the content you were served;

To delete or stop cookies being placed on your computer, please check the help menu of your internet browser. Blocking cookies will reduce the functionality of this website.



Summary

All users must accept this policy before gaining access to the site.

Full policy

Novartis General Privacy Notice for Business Partners

Novartis processes information of its business partners (in this context Health Care Professionals) which constitutes “personal data” and considers the protection of personal data and privacy a very important matter.

Novartis Pharma AG, Lichtstrasse 35, CH-4056 Basel, Switzerland +41 61 324 11 11, is responsible for the processing of personal data as it decides why and how it is processed, thereby acting as the “controller”. It may exercise this responsibility alone or jointly with other company(-ies) in the Novartis group, acting as “co-controller(s)”, In this Privacy Notice, “we” or “us” refers to Novartis Pharma AG.


 1    What information do we have about you?

Information Novartis may have about you may either be directly provided by you, by our business partners (i.e. the legal entity for whom you work), by third parties (e.g. external vendors or medical agencies) or be obtained through trusted publicly available sources (such as PubMed, Clinical Trials.gov, congress websites or university websites). We may collect various types of personal data about you, including:

 ·       your general and identification information (e.g. name, first name, last name, gender, email and/or postal address, fixed and/or mobile phone number);

 ·       your function (e.g. title, position, name of company, as well as, for healthcare professionals, first specialty, second specialty, year of graduation from medical school, publications, congress activities, awards, biography, education, links to universities, expertise and participation in/contribution to clinical trials, guidelines, editorial boards and organizations);

 ·       payment information (e.g. credit card details, bank account details, VAT or other tax identification number);

 ·       Novartis unique business partner ID and profile;

 ·       your electronic identification data where required for the purpose of delivering products or services to our company (e.g. login, access right, passwords, badge number, IP address, online identifiers/cookies, logs, access and connection times, image recording or sound such as badge pictures, CCTV or voice recordings);

 ·       information regarding your utilization, responses and/or preferences including in terms of types of messages discussed, channels of communication and frequency;

 ·       data you provide to us, for example when you fill in forms or during events you attend, or when you answer questions during a conversation or in a survey;

 ·       data which relate to our products and services; and

 ·       information about the scientific and medical activities/interactions you have with us, including potential future interactions.

 ·       If you intend to provide us with personal data about other individuals (e.g. your colleagues), you must provide a copy of this Privacy Notice to the relevant individuals, directly or through their employer.


 2    For which purposes do we use your personal data and why is this justified?

 2.1 Legal basis for the processing

We will not process personal data, Novartis may have about you if we do not have a proper justification foreseen in the law for that purpose. Therefore, we will only process your personal data if:

 ·       we have obtained your prior consent;

 ·       the processing is necessary to perform our contractual obligations towards you or to take pre-contractual steps at your request;

 ·       the processing is necessary to comply with our legal or regulatory obligations; or the processing is necessary for our legitimate interests and does not unduly affect your interests or fundamental rights and freedoms.

 ·       Please note that, when processing your personal data on this last basis, we always seek to maintain a balance between our legitimate interests and your privacy.

  

Examples of such ‘legitimate interests’ are data processing activities performed:

 ·       To develop a proximity and trustful professional relationship with health care professionals;

 ·       To provide knowledge to the health care professionals about Novartis medicines and scientific developments;

 ·       To promote innovation in the pharmaceutical field;

·       To manage Novartis human and financial resources and optimize the interactions with health care professionals;

 ·       To ensure that the right medicine according to a well-informed HCP’s technical and professional opinion reaches the patient;

 ·       You can obtain further information on the balancing test of the above specific interests upon an express request to Novartis;

 ·       to benefit from cost-effective services (e.g. we may opt to use certain platforms offered by suppliers to process data);

 ·       to offer our products and services to our customers;

 ·       to prevent fraud or criminal activity, misuses of our products or services as well as the security of our IT systems, architecture and networks;

 

2.2 Purposes of the processing

We always process your personal data for a specific purpose and only process the personal data, which is relevant to achieve that purpose. In particular, we process the personal data we may have about you for the following purposes:

 ·       manage our relationship with you (e.g. through our databases);

 ·       implement tasks in preparation of or to perform existing contracts;

 ·       evidence transactions and ensuring transparency on transfer of value;

 ·       provide you with appropriate, adequate and updated information about diseases, drugs as well as our products and services;

 ·       improve the quality of our interactions and services by adapting our offering to your specific needs;

 ·       answer your requests and provide you with efficient support;

 ·       send you surveys (e.g. to help us improve your future interactions with us);

 ·       send you communications regarding products, therapeutic areas or services that we promote;

 ·       manage, plan and execute communications and interactions with you (e.g. through the operation of a database keeping records of interactions with healthcare professionals or managing call planning as well as call reporting);

 ·       track our activities (e.g. measuring interactions or sales, number of appointments/calls);

 ·       invite you to events or promotional meetings sponsored by us (e.g. medical events, speaker events, conferences);

 ·       grant you access to our training modules allowing you to provide us with certain services;

 ·       manage our IT resources, including infrastructure management and business continuity;

 ·       preserve the company’s economic interests and ensure compliance and reporting (such as complying with our policies and local legal requirements, tax deductions, managing alleged cases of misconduct or fraud; conducting audits and defending litigation);

 ·       manage mergers and acquisitions involving our company;

 ·       archiving and record keeping;

 ·       billing and invoicing; and

 ·       any other purposes imposed by law and authorities.

 

3    Who has access to your personal data and to whom are they transferred?

In the course of our activities and for the same purposes as those listed in this Privacy Notice, your personal data maybe accessed by or transferred to the following categories of recipients, on a need to know basis to achieve such purposes:

 ·       our personnel (including personnel, departments or other companies of the Novartis group);

 ·       our independent agents or brokers (if any);

 ·       our suppliers and services providers that provide services and products to us;

 ·       our IT systems providers, cloud service providers, database providers and consultants;

 ·       our business partners who offer products or services jointly with us or with our subsidiaries or affiliates;

 ·       any third party to whom we assign or novate any of our rights or obligations.

The above third parties are contractually obliged to protect the confidentiality and security of your personal data, in compliance with applicable law.

Your personal data can also be accessed by or transferred to any national and/or international regulatory, enforcement, public body or court, where we are required to do so by applicable law or regulation or at their request.

The personal data we collect from you may also be processed, accessed or stored in a country outside the country where Novartis Pharma AG is located, which may not offer the same level of protection of personal data.

If we transfer your personal data to external companies in other jurisdictions, we will make sure to protect your personal data by:

      I.     applying the level of protection required under the local data protection/privacy laws applicable to Novartis AG;

     II.     acting in accordance with our policies and standards and;

    III.     for Novartis AG located in the European Economic Area (i.e. the EU Member States plus Iceland, Liechtenstein and Norway, the "EEA"),

unless otherwise specified, only transferring your personal data on the basis of standard contractual clauses approved by the European Commission or the Swiss Federal Data Protection and Information Commissioner respectively.

For intra-group transfers of personal data the Novartis Group has adopted Binding Corporate Rules, a system of principles, rules and tools, provided by European law, in an effort to ensure effective levels of data protection relating to transfers of personal data outside the EEA and Switzerland.

 Read more about the Novartis Binding Corporate Rules by clicking here:

https://www.novartis.com/sites/www.novartis.com/files/bcr-individual-rights-2012.pdf

 

4    How do we protect your personal data?

We have implemented appropriate technical and organizational measures to provide an adequate level of security and confidentiality to your personal data.

These measures take into account:

      I.      the state of the art of the technology;

     II.      the costs of its implementation;

    III.      the nature of the data; and

    IV.      the risk of the processing.

The purpose thereof is to protect it against accidental or unlawful destruction or alteration, accidental loss, unauthorized disclosure or access and against other unlawful forms of processing.

 Moreover, when handling your personal data, we:

 ·       only collect and process personal data which is adequate, relevant and not excessive, as required to meet the above purposes; and

 ·       We may request you to confirm the personal data we hold about you. You are also invited to spontaneously inform us whenever there is a change in your personal circumstances so we can ensure your personal data is kept up-to-date.


 5    How long do we store your personal data?

 We will only retain personal data we may have about you for as long as necessary to fulfil the purpose for which it was collected or to comply with legal or regulatory requirements.

 

6    What are your rights and how can you exercise them?

You may exercise the following rights under the conditions and within the limits set forth in the law:

 ·       the right to access your personal data as processed by us and, if you believe that any information relating to you is incorrect, obsolete or incomplete, to request its correction or updating;

 ·       the right to request the erasure of your personal data or the restriction thereof to specific categories of processing;

 ·       the right to withdraw your consent at any time, without affecting the lawfulness of the processing before such withdrawal;

 ·       the right to object, in whole or in part, to the processing of your personal data;

 ·       the right to object to a channel of communication used for direct marketing purposes; and

 ·       the right to request its portability, i.e. that the personal data you have provided to us be returned to you or transferred to the person of your choice, in a structured, commonly used and machine-readable format without hindrance from us and subject to your confidentiality obligations.

 If you have a question or want to exercise the above rights, you may send an email to 

global.privacy_office@novartis.com or a letter at Global Data Privacy, Novartis Pharma AG, Lichtstrasse 35, CH-4056 Basel, Switzerland who will investigate your request.

 

7    How will you be informed of the changes to our Privacy Notice?

Any future changes or additions to the processing of your personal data as described in this Privacy Notice will be notified to you in advance through an individual notice or through our usual communication channels (e.g. by email or via our internet websites).

  

Last update: 02nd of October 2019